Philadelphia Navy Yard | Part-Time | On-Site
About DVIRC
DVIRC is a mission-driven nonprofit dedicated to strengthening small and mid-sized manufacturers and advancing America’s industrial competitiveness. Through our bold 2030 Manufacturing Moonshot, we partner with industry, government, and academia to build a globally recognized advanced manufacturing hub in Southeastern Pennsylvania, modernize the U.S. Industrial Base, and create thousands of technology-driven careers.
Our team of consultants, researchers, trainers, workforce strategists, and technical experts are leaders in their fields—transforming U.S. manufacturing capabilities and helping companies improve profitability, performance, and competitiveness.
We deliver impact through:
• Strategic workforce development initiatives
• Advanced technology integration & commercialization
• Supply chain optimization & resiliency
• Access to capital, expertise, and growth pathways
• Regional manufacturing retention & expansion
Your work here contributes directly to national prosperity, innovation, and security.
Position Overview
DVIRC is seeking a part-time, on-site Office Manager & Executive Assistant to support the President & CEO and ensure a world-class office and guest experience at the Philadelphia Navy Yard.
This highly visible role combines executive support, office operations, hospitality, coordination, and event logistics. You will be the face of the office—creating an exceptional environment for employees, clients, and partners.
Key Responsibilities
Deliver a Best-in-Class Office & Guest Experience
- Maintain a polished, welcoming, and professional office environment
• Prepare and serve light food, coffee, and refreshments
• Ensure meeting rooms, materials, and technology are prepared in advance
• Support workshops, VIP visits, and high-level convenings
Executive & Internal Coordination
- Support CEO communication with leadership and staff
• Coordinate Board meetings, agendas, and materials
• Assist in planning and executing internal events at the Navy Yard
• Support onboarding and offboarding logistics
Operations, Supplies & Logistics
- Manage office supplies, kitchen inventory, and hospitality resources
• Receive, route, and organize deliveries, mail, and shipments
• Maintain orderly office systems that enhance productivity and professionalism
Ideal Candidate
You thrive in a dynamic environment and take pride in delivering excellence. The ideal candidate brings:
- 3+ years as an Executive Assistant, Office Manager, or in administrative/hospitality roles
• Strong communication, interpersonal, and organizational skills
• Excellent critical thinking, follow-through, and problem-solving abilities
• A professional, proactive, discreet, and detail-oriented approach
• Strong technical skills, including Microsoft Office; familiarity with AI tools is a plus
• No college degree required—we value capability, professionalism, and drive
What We Offer
- A convenient, employee-friendly schedule: 8:00 a.m. – 2:00 p.m., 4 days/week
• A supportive, inclusive, team-based culture where your contributions matter
• Opportunities for professional development and growth
• Competitive compensation & performance-based rewards
• Strong work-life balance, generous Paid Time Off & Holiday schedule
• A robust retirement plan with generous employer matching
• A beautiful, newly renovated office in a prestigious Navy Yard building
• An inspiring mission with national impact
How to Apply
For immediate consideration, please email your resume (in Word format), cover letter, and salary requirements in confidence to:
eharvilla@dvirc.org
DVIRC is an Equal Opportunity Employer, M/F/D/V.